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Meeting Date:
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4/17/2025 - 6:30 PM
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Category:
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Board Reorganization
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Type:
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Action
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Subject:
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3.3 Election of Board Treasurer
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Strategic Plan:
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Provide Name(s) of Attachments
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Policy BCC - Appointed Board Officials
Policy BCA - Board Organizational Meeting
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File Attachment:
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Provide Background Details and Rationale:
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On or before July 15 of each year, the Park Hill Board of Education shall elect a school district secretary, treasurer and other Board officials deemed necessary and advisable. The Board will set the terms of service and compensation. If either the secretary or treasurer is a member of the Board, compensation for services may not be received. If not a member of the Board, reasonable compensation for services may be received. Vacancies in Board officer positions shall be filled by Board election of replacements.
The treasurer of the Board of Education shall perform or cause to be performed the following duties:
1. Become the custodian of all school moneys derived from taxation for school purposes in the district until paid out on the order of the Board.
2. Obtain a bond of security with one or more sureties prior to performing the treasurer’s duties.
3. Receive and deposit promptly all moneys belonging to the district and pay out the same upon order of the Board of Education.
4. Pay out money from district funds only by order of the Board upon checks signed by the president and treasurer. The Board provides authorization for signatures to be affixed in facsimile.
5. Draw checks upon the order of the Board of Education in favor of any party to whom the district has become legally indebted. The checks are to be paid out of any moneys in the appropriate funds in the hands of the treasurer and belonging to the district.
6. Serve as legal custodian of all bonds, moneys and other securities belonging to the school district.
7. Keep or cause to be kept complete, accurate and legal records of all moneys collected and expended on Missouri uniform accounting forms.
8. Deliver to the Board of Education canceled bonds to be destroyed in compliance with the state law.
9. Annually, not later than the first day of August, settle with the Board of Education and account to the Board for all school moneys or funds received, from whom and on what account they were received and the amount paid out for school purposes.
10. Present the annual settlement to the clerk of the county commission after its approval by the Board.
11. Submit a monthly report to the Board reflecting the current balance in district funds and receipts for the preceding month.
12. Make other such reports as may be required by the Board.
13. Keep records available for inspection by the Board at all times.
14. Deliver to successor in office all district books and papers with all district moneys or other property in the treasurer's possession.
15. Sign all legal documents as required by law.
16. Perform other duties required by law and/or assigned by the Board.
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Provide Funding Source and Estimated Cost:
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N/A
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Legal References
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N/A
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Name of Persons(s) Submitting Agenda Item with Title
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Tina Freeman, Board Secretary
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Presenter(s) if Presentation Anticipated
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Board President.
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Recommendation:
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Board President will call for nominations and vote to elect a Treasurer.
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Approvals:
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Recommended By:
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Signed By:
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Tina Freeman - Executive Admin Assistant to the Superintendent/Board Secretary
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Signed By:
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Dr. Mike Kimbrel - Superintendent
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Vote Results:
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| Original Motion | | Member Brandy Woodley Moved, Member Harrison Todd seconded to approve the Original motion 'Board President will call for nominations and vote to elect a Treasurer.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Janice Bolin | Yes | | Scott Monsees | Yes | | Brandy Woodley | Yes | | Daryl Terwilleger | Yes | | Shereka Barnes | Yes | | Layla Barbur | Yes | | Harrison Todd | Yes | |
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