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Meeting Date:
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4/17/2025 - 6:30 PM
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Category:
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Board Reorganization
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Type:
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Action
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Subject:
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3.4 Appointment of Board Secretary and Alternate Board Secretary
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Strategic Plan:
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Provide Name(s) of Attachments
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Policy BCC - Appointed Board Officials
Poilcy BCA - Board Organizational Meeting
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File Attachment:
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Provide Background Details and Rationale:
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On or before July 15 of each year, the Park Hill Board of Education shall elect a school district secretary, treasurer and other Board officials deemed necessary and advisable. The Board will set the terms of service and compensation. If either the secretary or treasurer is a member of the Board, compensation for services may not be received. If not a member of the Board, reasonable compensation for services may be received. Vacancies in Board officer positions shall be filled by Board election of replacements.
Duties of the Board Secretary
The secretary of the Board of Education shall perform or cause to be performed the following duties:
1. Be present at all regular and special meetings of the Board, and special Board committee meetings as requested by the committee chairman, in order to keep an accurate record of the proceedings.
2. Keep accurate record of Board member attendance at Board meetings.
3. Keep a complete and accurate record of all regular and special meetings of the Board of Education, transcribe and type the official copy, and make copies of the minutes available for the Superintendent and for each member of the Board.
4. Keep all records of the Board of Education in a secure, locked location in the office of the superintendent.
5. Notify all members of regular, executive or special meetings of the Board.
6. Post all notices required by law or when duly ordered by the Board.
7. Issue and/or sign all reports, orders and official documents when such are required by law or duly ordered by the Board of Education.
8. Make and securely keep copies of election notices, certificates and other papers relating to the business of the district.
9. File a copy of all reports with the records of the district as required by law or by the Board of Education.
10. Secure the election results of all propositions submitted to voters and duly enter such results in the district records. This shall include votes on tax levies, bond issues and other issues placed before the voters. Issue certificates of election to newly elected Board members.
11. Forward a complete copy of the annual report to the Missouri Department of Elementary and Secondary Education (DESE) at Jefferson City at the designated time.
12. Maintain a correct plat of the district and notify DESE and the county clerk of any boundary changes.
13. In the absence of both the president and vice president of the Board, the secretary shall call a Board meeting to order and a president pro tempore shall be chosen.
14. Perform any additional functions required by law or authorized by the Board of Education, either directly or through the superintendent.
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Provide Funding Source and Estimated Cost:
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N/A
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Legal References
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N/A
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Name of Persons(s) Submitting Agenda Item with Title
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Tina Freeman, Board Secretary
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Presenter(s) if Presentation Anticipated
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Board President will call for a motion and a second to appoint Board Secretary and Board Alternate Secretary.
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Recommendation:
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It is recommended that Tina Freeman be appointed as Board Secretary and JoAnn Blakely be appointed as Alternate Board Secretary for the Park Hill Board of Education with term of service July 15, 2025 until July 15, 2026.
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Approvals:
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Recommended By:
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Signed By:
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Tina Freeman - Executive Admin Assistant to the Superintendent/Board Secretary
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Signed By:
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Dr. Mike Kimbrel - Superintendent
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Vote Results:
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| Original Motion | | Member Layla Barbur Moved, Member Shereka Barnes seconded to approve the Original motion 'It is recommended that Tina Freeman be appointed as Board Secretary and JoAnn Blakely be appointed as Alternate Board Secretary for the Park Hill Board of Education with term of service July 15, 2025 until July 15, 2026.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Janice Bolin | Yes | | Scott Monsees | Yes | | Brandy Woodley | Yes | | Daryl Terwilleger | Yes | | Shereka Barnes | Yes | | Layla Barbur | Yes | | Harrison Todd | Yes | |
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