Review Agenda Item
Meeting Date: 10/10/2024 - 6:30 PM
Category: Bids, Contracts, Agreements
Type: Info
Subject: 8.3 Student Transportation Service Providers
Strategic Plan:
Policy: EEA - Student Transportation Services
Provide Name(s) of Attachments
File Attachment:
RFP 2024 Student Transportation Completed (1).pdf
Transportation RFP Presentation.pdf
Provide Background Details and Rationale: The Park Hill School District issued a Request for Proposal (RFP) for Student Transportation Services in September, 2024. Proposals from qualified companies were received on September 25, 2024. Five qualified firms responded to the RFP with complete proposals: *Durham School Services *First Student, Inc. *North American Central *Student Transportation of America (STA) *ZUM District specifications for these services are detailed within the RFP document. The RFP included the Evaluation process the district would utilize to evaluate the proposals. A six-member committee used the following criteria to evaluate each proposal: *Ability to Maintain Staffing Levels *Ability to Minimize Disruptions in Service Levels *Efficiency in Routing *Quality of Equipment *Route Cost *Trip Cost The committee evaluated written proposals beginning September 26, 2024. Based upon preliminary scores, three companies will be invited to the district for an interview on October 17, 2024. Cost sheets were provided by each company in a consistent format, generally in a per route per day price (an industry standard). Costs were analyzed using a baseline of expected services for five years and annual costs were calculated for each provider. One Year Cost Estimate *Durham School Services $9,329,177.04 *First Student, Inc. $8,510,458.32 *North American Central $9,328,176.54 *Student Transportation of America (STA) $9,876,624.54 *ZUM $10,374,428.10 Five Year Cost Estimate *Durham School Services $50,529,905.43 *First Student, Inc. $46,093,346.46 *North American Central $50,020,080.07 *Student Transportation of America (STA) $54,574,636.12 *ZUM $55,757,222.30 Using the evaluation from written proposals and cost analysis, it is the committee’s recommendation for the Park Hill School District to invite First Student, North American Central School Bus and ZUM to interview.
Provide Funding Source and Estimated Cost: Funding will be provided through the annual Transportation Budget. Cost will be determined at a later date once the final contractor is selected.
Legal References N/A
Name of Persons(s) Submitting Agenda Item with Title Jim Rich, Director of Operations Dr. Paul Kelly, Assistant Superintendent for Academic Services
Presenter(s) if Presentation Anticipated Jim Rich, Director of Operations Dr. Paul Kelly, Assistant Superintendent for Academic Services
Recommendation: A final recommendation will be brought to the Board for consideration and approval at the November 14, 2024 Regular meeting.
Approvals:
Recommended By:
Signed By:
Jim Rich - Director of Operations
Signed By:
Dr. Paul Kelly - Assistant Superintendent - Business & Technology
Signed By:
Dr. Mike Kimbrel - Superintendent