Agenda Item
Meeting Date: 3/14/2019 - 7:00 PM
Category: Bids, Contracts, Agreements
Type: Action
Subject: 5.6 Approval of Network Equipment Purchase (Second Read)
Strategic Plan 2018-2023:
ACADEMIC - Quality Instruction
FINANCIAL - Sustainability
CLIMATE - Safe, Caring, Welcoming Environment
Policy:
Provide Name(s) of Attachments:
File Attachment:
TE1084 Network Equipment RFB.pdf
TE1084 Network Equipment Cost Worksheet.pdf
TE1084-Network Equipment-Bid Summary.pdf
Provide Background Details and Rationale: Park Hill School District solicited bids for network switches, phones and wireless access points needed to operate Walden Middle School, Hopewell Elementary School and the new Support Services facility. This equipment will be utilized to connect critical district technology such as laptops, desktops, printers, servers, security cameras, door access controls, environmental controls, wireless access points, projectors and phones. Wireless access points and network switches are also being purchased to upgrade and replace equipment which has reached the end of its usable life at each of our other schools throughout the district. These upgrades will offer our students and staff improved reliability and performance when using district technology.

Request for Bid documents were released on January 4, 2019 with bid responses due on February 13, 2019. Please see the attached Request for Bid document for full bid specifications, timeline and other details of the project. Application has been made for Federal E-rate funding for much of this equipment. It is anticipated Park Hill will receive approximately 50% of all eligible expenses back as a reimbursement for this purchase.
Provide Funding Source and Estimated Cost: Technology Operations Budget
Proceeds from April 2017 No-Tax-Increase Bond Issue
Legal References
Name of Persons(s) Submitting Agenda Item with Title Derrick Unruh, Director of Technology
Presenter(s) if Presentation Anticipated
Recommendation: It is recommended that the Park Hill Board of Education approve the wireless network equipment bid of $840,331.08 from ConvergeOne and the network switch and phone equipment bid of $584,587.50 from Sirius Computer Solutions, Inc., as presented.
Approvals:
Recommended By:
Signed By:
Derrick Unruh - Director of Technology
Signed By:
Dr. Paul Kelly - Assistant Superintendent
Signed By:
Dr. Jeanette Cowherd - Superintendent