Agenda Item
Meeting Date: 9/10/2020 - 6:30 PM
Category: Bids, Contracts, Agreements
Type: Action
Subject: 5.10 Approval of Datacenter Server Equipment Purchase (Second Read)
Strategic Plan 2018-2023:
FINANCIAL - Sustainability
ACADEMIC - Quality Instruction
CLIMATE - Safe, Caring, Welcoming Environment
Policy: DJF - Purchasing
Provide Name(s) of Attachments:
File Attachment:
TE1109 - Datacenter Server Equipment.pdf
TE1109 Bid Summary.pdf
Provide Background Details and Rationale: Park Hill School District solicited bids for equipment needed to replace our server computing and storage hardware in our primary and secondary datacenters. The current equipment has reached the end of its usable life. The new equipment will ensure fast, reliable and secure access to all district systems running on servers in our datacenters such as Infinite Campus Student Information, Alio Finance & HR, printing, video surveillance, E-mail, wireless control, phones and security door controls.

An RFP was released to potential bidders and four bids were received when bidding closed on August 14, 2020. Please see the attached RFP document for full bid specifications, timeline and other details of the project. ConvergeOne came in with the lowest bid overall at $681,988.34.
Provide Funding Source and Estimated Cost: Technology Operations Budget
$681,988.34
Legal References
Name of Persons(s) Submitting Agenda Item with Title Derrick Unruh, Director of Technology
Presenter(s) if Presentation Anticipated
Recommendation: It is recommended that the Park Hill Board of Education approve the Datacenter Server Equipment bid of $681,988.34 from ConvergeOne as presented.
Approvals:
Recommended By:
Signed By:
Derrick Unruh - Director of Technology
Signed By:
Dr. Paul Kelly - Assistant Superintendent
Signed By:
Dr. Jeanette Cowherd - Superintendent
Vote Results: