Agenda Item
Meeting Date: 5/10/2018 - 7:00 PM
Category: Action Items
Type: Action
Subject: 6.4 Approval of Safety/Security Visitor Entry System (Waive First Read)
Comprehensive School Improvement Plan Reference:
Focus Area: Climate
Key Requirements: Provide a safe, respectful, welcoming and caring learning environment.
Focus Area: Financial
Key Requirements: Maintain a sound fiscal position with transparency, integrity and efficiency while supporting the strategic goals of the district.
Policy: EB - Safety Program
Provide Name(s) of Attachments:
File Attachment:
TE1081 - Access Control Equipment & Supplies RFB.pdf
TE1081 Access Control Equipment and Supplies Cost Worksheet.pdf
Provide Background Details and Rationale: Park Hill School District solicited proposals for equipment needed to improve security and access control at front entrances of all schools as detailed in the School Safety Update (April 2018) at the April 26 regular board meeting. Specifically, the equipment outlined in this bid will provide a secured front entry by requiring patrons to verify their identity through a live audio & video intercom before entry into the building is granted. This equipment is prioritized for installation during the summer of 2018 based on the 2018-2019 Capital Improvement Plan.

Request for bid documents were released on April 26, 2018 and responses are due on May 11, 2018. Please see the attached request for bid documents for full specifications and other details of the project.
Provide Funding Source and Estimated Cost: Technology Operations Budget (Unit 108)
Legal References
Name of Persons(s) Submitting Agenda Item with Title Derrick Unruh, Director of Technology
Dr. Mike Kimbrel, Executive Director for Quality & Evaluation
Dr. Paul Kelly, Assistant Superintendent for Business & Technology
Presenter(s) if Presentation Anticipated N/A
Recommendation: It is recommended that the Park Hill Board of Education authorize Dr. Jeanette Cowherd to approve bids up to $125,000 for the purchase of front entrance security equipment and supplies prior to the next regular board meeting.
Approvals:
Recommended By:
Signed By:
Derrick Unruh - Director of Technology
Signed By:
Dr. Mike Kimbrel - Executive Director for Quality & Evaluation
Signed By:
Dr. Paul Kelly - Assistant Superintendent
Signed By:
Dr. Jeanette Cowherd - Superintendent
Vote Results:

Original Motion
Member Janice Bolin Moved, Member Kimberlee Ried seconded to approve the Original motion 'It is recommended that the Park Hill Board of Education authorize Dr. Jeanette Cowherd to approve bids up to $125,000 for the purchase of front entrance security equipment and supplies prior to the next regular board meeting.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0
   
Todd Fane     Yes
Janice Bolin     Yes
Susan Newburger     Yes
Bart Klein     Yes
Scott Monsees     Yes
Kimberlee Ried     Yes
Kyla Yamada     Yes